Privacy Policy
Updated February 11, 2025
TIME for Kids - Your Hot Job (“YHJ”, “we” or “our”) is committed to protecting the privacy of users who use our YHJ sites and applications (the “Site”). The YHJ Privacy Policy explains our information collection and disclosure practices with respect to information provided by users of our Site, including children under the age of 13 (“child” or “children”), and uses terms that are defined in our general Privacy Policy. The YHJ Privacy Policy is in accordance with the U.S. Children’s Online Privacy Protection Act (“COPPA”) and outlines our practices in the United States regarding children’s personal information. For more information about COPPA and general tips about protecting children’s online privacy, please visit OnGuard Online.
Overview of Our Site
Our Site offers a skills and career exploration platform designed to engage today’s youth and provide pathways to the jobs and careers of tomorrow. As part of providing a tailored experience to children using our Site, YHJ may collect information from children. Below we summarize potential instances of collection. In any instance where we collect personal information from a child, we will retain that information only so long as reasonably necessary to fulfill the activity request or allow the child to continue to participate in the activity. In the event we discover we have collected information from a child in a manner inconsistent with COPPA’s requirements, we will either delete the information or immediately seek the parent’s consent for that collection.
Table of Contents
THE INFORMATION WE COLLECT FROM EDUCATION CUSTOMERS AND STUDENTS AND HOW WE USE ITÂ
YOUR CALIFORNIA PRIVACY RIGHTS: NOTICE TO CALIFORNIA CUSTOMERS
1. THE INFORMATION WE COLLECT FROM USERS AND HOW WE USE IT
Information Collected from Users Under 13Â
In many cases, children can register with our Site to view content, earn badges, and engage in special features, among other things. During the registration process, we may ask the child to select an anonymous username, create a password and provide his or her email address. We strongly advise children to never provide any personal information in their usernames.
Email addresses: The child’s email address is collected solely to authenticate the child for purposes of generating a password reminder. If a child chooses to submit an email address, we immediately hash the email address so that it can only be used as a password reminder and cannot be reconstructed into its original form or used to contact the child. After that, the email address is used only to help the child retrieve the child’s password or re-set the child’s account, using the same hashing process to match the hashed email address against our records. If the child’s account is retrieved, we send instructions in a one-time email to the matched address. We do not collect any further information from the child. Please note that children can choose whether to share their email address with us, but certain features cannot function without it. As a result, children may not be able to access certain features if required information has not been provided. We will not require a child to provide more information than is reasonably necessary in order to participate in an online activity. On occasion, in order to respond to a question or request from a child, YHJ may need to collect the child’s email address in order to respond to the child’s question or request. YHJ will delete this information immediately after responding to the question or request in compliance with COPPA.Â
Geolocation Information: Our Site may collect coarse location information from a child. If our Site collects geolocation information from a child, the information collected will not be specific enough to identify street name and/or name of city or town.
Date of Birth: Our Site may collect birth dates from children for purposes of age-screening.
Information Collected from Users 13 and Over
For users of our Site who are 13 and over, to register for our Site, you may be required to provide your email address, username, password, state, school name, birth date, and grade. Â
Users who are 18 years or older and are located in the United States may be asked if they want to opt-in to receive marketing messages from us. If you are 18 years of age or older and opt-in to receive email marketing messages from us, we may send you marketing messages via email. If you receive a marketing message from YHJ after opting-in to receive such email, you may unsubscribe from future messages in accordance with YHJ’s standard unsubscribe process (such as by using the unsubscribe link included in an email). YHJ will process the request within a reasonable time after receipt.
Other Information Collected from UsersÂ
Audio Files: The Ask Me Anything Feature on our Site is an integration with our third- party partner StoryFile. When users ask questions to The Ask Me Anything Feature on our Site, our Site temporarily records their voice on the encrypted StoryFile servers so that it can perform a database search to identify the most appropriate video response. To do this, our Site leverages StoryFile’s proprietary retrieval-based AI system (the “System”) to match user questions with the most relevant video responses. Audio files are only temporarily collected to respond to the user’s request and all recordings are deleted immediately after the System responds to the user’s specific request. While the System logs user question transcripts along with timestamps, these logs are only used for periodic reviews to ensure AI accuracy and no personal information (e.g., IP addresses) is stored nor are the transcripts combined with any personal information. Additionally, the System pre-filters personal information, such as names or places, from question logs to further protect children’s privacy. Â
Persistent Identifiers: When users interact with YHJ, certain information may automatically be collected, both to make our Site more interesting and useful to users and for various purposes related to our business. Examples include the type of computer operating system, the user’s IP address or mobile device identifier, the web browser, the frequency with which the user visits various parts of our Site, and information regarding the online or mobile service provider. This information is collected using technologies such as cookies, flash cookies, web beacons, and other unique identifiers (which we define under the “The Information we Collect” section of our general Privacy Policy). This information may be collected by YHJ or by a third party. This data is used solely to support the internal operations of our Site, including the following:
provide children and other users with access to features and activities on our Site;
customize content and improve our Site; and
conduct research and analysis to address the performance of our Site. In the event we collect (or allow others to collect) such information from children on our Site for other purposes, we will notify parents and obtain consent prior to such collection.
2. THE INFORMATION WE COLLECT FROM EDUCATION CUSTOMERS AND STUDENTS AND HOW WE USE IT
COPPA allows a school district, school, administrator and/or teacher (each an “Education Customer”) to provide consent for the online collection of personal information from children who are students of the school district, school and/or classroom in lieu of the child’s parent or legal guardian. Â
YHJ is committed to respecting and protecting information collected from students of our Site:
YHJ only collects personal information and Student Data (defined below) reasonably necessary to provide the services to our Education Customers.
YHJ only uses Student Data for the educational purpose for which it was collected.
YHJ only shares personal information and Student Data with third party service providers who help us operate and support our Site.
Teacher/Administrator Data As part of the teacher/administrator’s registration and account setup process, YHJ requires the teacher/administrator’s name, email address, username, password, state, school name and grade (collectively, “Teacher Data”).  If the teacher/administrator’s school or school district uses a third-party single sign-on (e.g., Clever or Google) (each a “Third-Party Sign-On Service”), YHJ will also have access to the personal information described below under “Third-Party Sign-On Service Information.”
If you have created an account as teacher/administrator, YHJ may send you marketing messages via email if you opt-in to such messages, including marketing messages regarding new products and special promotions. If a teacher/administrator receives a marketing message from YHJ, the teacher/administrator may unsubscribe from future messages in accordance with YHJ’s standard unsubscribe process (such as by using the unsubscribe link included in an email). YHJ will process the request within a reasonable time after receipt. YHJ does not, and will not, send marketing messages to students who use our Site.Â
‍Student Data  As part of the student registration and account setup process on our Site, YHJ requires the student’s name, email address, username, password, state, birth date, school’s name and grade (collectively, “Student Data”).  The student or the student’s teacher or school may also provide YHJ with information about the student, such as content created by a student and/or responses to questions or activities, such as through multiple choice questions. If your school or school district uses a third-party single sign-on (like Clever or Google), YHJ will also have access to the personal information described below under “Third-Party Sign-On Service Information.” YHJ obtains the Education Customer’s authorization to collect Student Data and YHJ uses and discloses Student Data only for school-authorized, educational purposes, and not for any commercial or marketing purposes. The Education Customer may review the Student Data that YHJ collects, refuse to permit YHJ to continue using or collecting the Student Data, and/or direct YHJ to delete the Student Data that it has collected. To exercise these rights, as applicable, or if an Education Customer has any questions about the Student Data YHJ collects, please send an email to privacy@time.com.
Third-Party Sign-On Service Information If your school, district or classroom chooses to use third-party single sign-on (e.g., Clever or Google) for access to our Site, you may have to provide YHJ with your username (or user ID) so that your identity can be authenticated through the Third-Party Sign-On Service account (the “SSO Account”). When the authentication is complete, YHJ will be able to link your YHJ account with the SSO Account, which may allow YHJ to access and collect certain personal information and other personal information that your privacy settings on the SSO Account permit us to access, in connection with creating your YHJ account, including the following: Â
Student school district
Student school
Student classes
Student teachers
Student first name
Student last name (or optionally last initial only)
Student year of birth (not date of birth)
Student email address
Other Information Collected Â
Audio Files: Our Site may collect audio files that include the user’s voice as part of the Ask Me Anything Feature on our Site. Audio files are only temporarily collected to respond to the user’s specific request and are deleted immediately after the System responds to the user’s specific request. See Section I Audio Files for more details.Â
Persistent Identifiers: Our Site may automatically collect certain information such as cookies, flash cookies, web beacons, and other unique identifiers. This data is used solely to support the internal operations of our Site. See Section I Persistent Identifiers for more details.
FERPA & COPPA YHJ has designed our Site to comply with all applicable laws, including the Family Educational Rights and Privacy Act (FERPA) and the Children’s Online Privacy Protection Act (COPPA). As between YHJ and its Education Customers, all personal information subject to FERPA and COPPA is the property of the Education Customer. For purposes of FERPA, in furnishing our Site, YHJ functions as a “school official” performing a service or function for which the Education Customer would otherwise use school employees. YHJ relies on its Education Customers to provide consents required under applicable law or district policy for YHJ to collect, process or maintain personal information.
3. HOW YHJ USES THIS PERSONAL INFORMATION
YHJ collects and uses personal information for the following purposes:
To enable users to participate in certain features of our Site;
To provide our services and features to users;Â Â
To communicate with you about the services, respond to your direct inquiries, requests, issues or feedback, and provide customer service;
If you are a user who is at least 18 years of age, to add you to our mailing lists and send you emails from time to time;
To create, maintain, and otherwise manage your account or profile;
To assess performance and inform design and technical improvements;
To enable teachers and administrators to assess students’ performance;
For research and analytics to improve our Site and product offerings, and understand how students and teachers and other users interact with our Site;Â
For security and fraud prevention;
To comply with legal obligations; and
For any additional purposes that you specifically consent to.Â
We may collect information that is not personal information (“non-personal information”), including anonymous or aggregate data related to use of our Site. Because non-personal information does not personally identify you, we may collect, use, and disclose such information subject to any restrictions imposed by law or our agreement with the Education Customer. In some instances, we may combine non-personal information with personal information, and the combined information will be treated by us as personal information to the extent that it is capable of personally identifying you.
4. SPECIAL CIRCUMSTANCES FOR INFORMATION DISCLOSURE
We may share or disclose personal information, including information collected from children, in a limited number of instances, including the following:
We may share information with our service providers if necessary for them to perform a business, professional, or technology support function for us. For example, YHJ may share Student Data and personal information with third-party vendors who provide us with services in connection with our Site, such as third-party single sign-on vendors (e.g., Clever or Google) that permit access to our Site. Our service providers cannot use personal information for any other purpose, and we require them to maintain the confidentiality, security and integrity of personal information.
We may share information in connection with a corporate change or dissolution, including for example a merger, acquisition, reorganization, consolidation, bankruptcy, liquidation, sale of assets or wind down of business.Â
We may share personal information if permitted or required by law, for example, in response to a court order or a subpoena. To the extent permitted by applicable law, we also may share personal information collected from children (i) in response to a law enforcement or public agency’s (including schools or children services) request; (ii) if we believe disclosure may prevent the instigation of a crime, facilitate an investigation related to public safety or protect the safety of a child using our sites or applications; (iii) to protect the security or integrity of our sites, applications, and other technology, as well as the technology of our service providers; or (iv) enable us to take precautions against liability.
5. PARENTAL CHOICES AND CONTROLS
At any time, parents can refuse to permit us to collect further personal information from their children in association with a particular account and can request that we delete from our records the personal information we have collected in connection with that account except for information collected from Students which shall be governed by Section II. Please keep in mind that a request to delete records may lead to a termination of an account, membership, or other service.
Where a child has registered for YHJ account, we use the following method to allow parents to access, change, or delete the personally identifiable information that we have collected from their children:
Parents can contact TIME for Kids/Your Hot Job to request access to, change, or delete their child’s personal information by sending an email to us at privacy@time.com. A valid request to delete personal information will be accommodated within a reasonable time.
Any other inquiries may be directed to privacy@time.com, or at:
Time USA, LLC Attention: Privacy Officer 3 Bryant Park New York, NY 10036 Toll-free: 800-843-8463.
In any correspondence such as e-mail or mail, please include the child’s email address. To protect children’s privacy and security, we will take reasonable steps to help verify a parent’s identity before granting access to any personal information.
6. YOUR CALIFORNIA PRIVACY RIGHTS: NOTICE TO CALIFORNIA CUSTOMERS
California Shine the Light: California’s “Shine the Light” law, Civil Code Section 1798.83, requires businesses that disclose personal information to third parties for those third parties’ direct marketing purposes to give California customers the ability to opt-out of such disclosure. Our Site does not disclose the personal information it collects on the Site to third parties for their direct marketing purposes.
California Consumer Privacy Act (“CCPA”): The California Consumer Privacy Act (“CCPA”) grants residents of California certain rights with respect to their personal information and requires us to provide such individuals with certain information, as described in this section.
Your Rights:
Transparency, At the time we collect personal information, you have the right to receive notice of the categories of personal information we collect, and the purposes for which those categories of personal information will be used.
Access/Right to Know. You have the right to request access to personal information we collected about you and information regarding the source of that personal information, the purposes for which we collect it, and the third parties and service providers with whom we share it. You can make this access request by going to our California Access/Deletion Page. If you are a print subscriber, you can also access and update much of the personal information we have collected about you through your account page.
Deletion. You have the right to request that we erase data we have collected from you. Please note that we may have a reason to deny your deletion request or delete data in a more limited way than you anticipated, e.g., because of a legal obligation to retain it or to provide a good or service that you request. You can make this deletion request by going to our California Access/Deletion Page.
Opt-Out of Sale: You have the right to request that we stop “selling” your personal information as that that term is defined in the California Consumer Privacy Act. A “sale” of personal information is defined broadly: “selling, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information by the business to another business or a third party for monetary or other valuable consideration.” YHJ does not sell personal information it collects on the Site.
Categories of personal information we collect. We collect the categories of information described above in the “Information We Collect” section for the purposes described in the “How We Use Information” section.
Categories of personal information we disclose. We may disclose any of the categories of personal information listed above and use them for the above-listed purposes or for other business or operational purposes compatible with the context in which the personal information was collected. Our disclosures of personal information include disclosures to our “service providers,” which are companies that we engage for business purposes to conduct activities on our behalf. The categories of service providers with whom we share information and the services they provide are described above.
Categories of personal information we “sell”. We do not sell personal information we collect on the SiteÂ
You can also make a CCPA access or deletion request by calling the following toll-free number: +1 (888) 914-9661 PIN 430210.
7. CONTACT US
If you have any questions or concerns about this Privacy Policy, our data practices, or our compliance with applicable law please contact us by writing to us at privacy@time.com, or at:
Time USA, LLC Attention: Privacy Officer, 3 Bryant Park, New York, NY 10036; Toll-free: 800-843-8463.
